VILLAGE OF DECATUR REGULAR BOARD MEETING July 13th, 2023 @ 5:30 PM NOTE: Everyone must use the microphones at the table. The audience must be quiet during the meeting. If you want to ask a question and you are not on the agenda, you must raise your hand, get permission from the Chairman, and come to the microphone before speaking. If you are on the agenda the same rule applies. THE VILLAGE BOARD HAS THE RIGHT TO MODIFY THE AGENDA AT THE REGULAR MEETING WHEN CONVENED. MEETING IS OPEN TO THE PUBLIC. A COPY OF THE OPEN MEETINGS ACT IS LOCATED ON THE NORTH WALL. A COPY OF THE MEETING NOTICE WAS POSTED AT THE CITY HALL, POST OFFICE, FIRST NEBRASKA BANK, AND DECATUR EXPRESS. The guests signing in were: Scott Swier, Sara Tersky, Rod Nelson, Judy Connealy. The guest not signing in was Debbie Krutilek. 1) REGULAR MEETING CALLED TO ORDER BY CHAIRMAN SIECKE. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. Quorum Present-yes 2) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING: All were present. 3) AGENDA AND MINUTES OF THE PREVIOUS MONTH'S MEETING RECEIVED: Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. 4) APPROVAL AND/OR CORRECTION AND SUSPENDED READING OF THE PREVIOUS MONTH MINUTES. There were none. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. 5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES: 1. Police: Monthly Report. 2. Lights: Monthly Report. Highway light is out at the Green Lantern corner. Street light out at the Green Lantern Parking Lot, we are waiting for a bulb and shield for this one. Warren stated we need to find another tree trimming company. 3. Water & Sewer: Monthly Report. 1. Scott Swier-Siouxland Utility Company. Scott came to the table to speak with the board members. He is one of the owners from Siouxland Utility Company, and wanted to thank the board for using their company and ask if there were any issues. Siecke stated the only thing that he had an issue with was the 6inch line put in when NDEE requires an 8inch line. He stated he wished they would have told them that when they were discussing the project. Other than that, there has been no issues. Siecke stated that we are having street work done and wondered if the dirt pile could be moved. Scott stated he would contact his project manager to get this taken care of. 2. Water Loss Report. Siecke stated that when the splash pad is back in use, the hours should be from 1:00 PM to 8:00 PM. Siecke stated that we could possibly add a motion sensor to the splash pad? Warren stated that when the plumber comes to fix the valve at the splash pad that we should have them install a water meter, so we will know how much water the splash pad is using. 3. Invoice for Rickers William and Rashelle Rickers submitted a third bill for sewer cleaning. The board stated this bill was for opening their floor drain, and did not think this should be paid. Warren made a motion to not pay the 3rd bill for Rickers. Troutman seconded the motion. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Warren-yes, Troutman-yes. The Board discussed raising the sewer rates to $20.00 a month. The rates have not gone up for sewer since 2018. 4. Parks: Monthly Report 1. June 2023 Income of $11,006.08. Warren stated that everything seems to be going well. Siecke asked if anyone saw the storm shelter being used when the siren blew on Wednesday morning? Warren stated he saw a few towns people using it. He also stated that he checked out the shelter later that day and there is a small leak around the air vent. It needs to be resealed. Kirschenman asked if there has been any progress on the property across from the camp ground? There has been none. Warren stated that one of our campers that usually stays at our camp ground has been staying at that property. 5. Streets: Monthly Report 1. July 2023 Highway Allocation-$6,855.46, Motor Vehicle Fees-$1,412.73. 2. June 2023 Sales Tax $14,713.84-1/2 to LB840. Knife River will be starting on the street work next week. Warren asked if Kirschenman could talk with Knife River about doing Second Avenue last due to the sewer work, Kirschenman stated he would. Troutman asked if the Eighth street road work (which will be a new road) should be looked at by an engineer? Siecke stated to get in touch with Jason from Knife River to see if they have an engineer. Kirschenman asked what Knife River was going to do with Sears driveway? Troutman stated that their driveway extends into the street. Their driveway will have to be worked. 6.Sears Center: Monthly Report 1. Judy Connealy-Update on Fitness Center Equipment. There has been a task force put into place to talk about the status of the fitness club in regards to fitness equipment (what needs to be replaced, any new equipment that is needed. The task force is working with James Kerwin from Push, Pedal, Pull. There will be a Weight Rack/Smith Machine with weights, Omega 4 with Leg Press, Vertical Knee Raise, Rower and one new tread mill. They will wait to purchase the Smart mirror and see if we receive the NNTC grant. Troutman made a motion to purchase The Weight Rack/Smith Machine and Weights, Omega 4 with Leg Press, Vertical Knee Raise, Rower in the amount of $16,518.35 and $2,375.00 for freight. Hightree seconded the motion. Roll Call: Kirschenman-yes, Warren-yes, Siecke-yes, Troutman-yes, Hightree-yes. 7) OLD BUSINESS 1. Bids for new F350 4x4 gas utility truck. Woodhouse 2023 Ford F350 Standard $50,805.00 Sid Dillion 2023 2023 Chevy 3500 Dually $60,615.00 Sid Dillion 2024 Chevy 3500 Standard $58,505.00 Baxter 2023 F350 4x4 $50,000. Gene Steffey Dodge Ram 52,100.00 Chasey with cab is $51,500.00 Siecke stated the Village should finance the truck and pay for the box. Tanner Bacon has a box for a Ford Truck. Troutman will look at the box tomorrow. Warren made a motion to purchase 2023-2024 F350 4x4 for $50,000.00 with locking rear axle (even if the locking rear axle costs more) from Baxter. Kirschenman seconded the motion. Roll Call: Hightree-yes, Siecke-yes, Troutman-yes, Warren-yes, Kirschenman-yes. 2. Sewer Line 2nd Avenue. Christensen sewer and their garage sewer and Grant’s sewer are on the 6” line going in the lift station from the north. Teisan’s sewer is going right into the lift station, Rickers and Sadil’s sewer is going into the lift station from the south. Kellogg’s sewer is going into the other manhole on 2nd Ave. Gilmore and Associates (the Village Engineering firm) has been here to help with the sewer project. Everything has been sent to NDEE for approval. 8) NEW BUSINESS 1. Transformer Bid Received a bid from Sunbelt Solomon for a transformer in the amount of $1,951.00, with delivery time 13-16 weeks. Warren made a motion to purchase for the transformer from Sunbelt Soloman in the amount of $1,951.00. Troutman seconded the motion. Roll Call: Kirschenman-yes, Hightree-yes, Siecke-yes, Warren-yes, Troutman-yes. 2. Water Line East 11th Street Bid $38,850.00. Received a bid from Cass Plumbing in the amount of $38,850.00 to replace the water line on East 11th Street. We are waiting on NDEE for the permit. Warren made a motion to pay for the materials that have been ordered, and the work that has been done so far, in the amount of $20,770.00. Hightree seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes, Hightree-yes. 3. Layne Anderson has Traffic Cones that he would sell the Village Half Price. (20) Troutman made a motion to purchase 20 traffic cones from Layne Anderson in the amount of $360.00. Hightree seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Warren-yes, Troutman-yes, Hightree-yes. 4. Water Storage Inspection Report. The Board went through the water storage report from Midco Diving. There are some repairs that need to be made on the inside and outside. Midco does do repairs to water storage tanks. To do the inside repairs the tank will have to be drained. Siecke asked Troutman to call Midco to give a bid for the work that needs to be done. 5. Applications for Maintenance Worker. Gabriel Pensyl came to the table to talk with the Board members. Siecke explained all of the duties of the maintenance worker, and the employee benefits. Troutman made a motion to go into executive session at 6:17 PM to discuss applicant. Kirschenman seconded the motion. Roll Call: Hightree-yes, Siecke-yes, Warren-yes, Troutman-yes, Kirschenman-yes. Troutman made a motion to come out of executive session at 6:25 PM. Warren seconded the motion. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. Hightree made a motion to hire Gabriel the full time position starting at $14.00 per hour, pending a drug test. Warren seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Troutman-yes, Hightree-yes, Warren-yes. 9) CORRESPONDENCE AND ANNOUNCEMENTS 1. Next Regular Board Meeting, Thursday, August 10th, 2023 at 5:30 PM. 2. Are there any questions or comments from the audience? 1. Debbie Krutilek came to the table to give an update on the Maple Villa. 2. Rod Nelson stated that the day of the storm, the south end of town could not hear the siren. He asked if we could get in touch with the emergency management to see if they could help us with putting a siren at the south end of town? Siecke stated they would see what they could do to take care of the situation. Rod Stated he needed a cover for his water meter. 9) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS: 1) Claims preapproved by Hightree and Siecke. There were two more claims after they were preapproved. Cass Plumbing - $20,770.00. Johnson Controls Fire - $833.00 less. Quadient - $47.93. 2) Motion to Approve the Claims as submitted. Troutman made a motion to approve the claims as submitted. Kirschenman seconded the motion. Roll Call: Hightree-yes, Siecke-yes, Warren-yes, Troutman-yes, Kirschenman-yes. 10) MOTION TO ADJOURN THE REGULAR MEETING: Motion to adjourn the meeting: Troutman 2nd Hightree Adjournment Time: 7:06 PM. Mark Siecke Chairman Therese M Magill Village Clerk CLAIMS REPORT-July 2023 A-United Door-$968.17, Black Diamond-$1,234.90, Blue Cross Blue Shield-$2,484.45, Boden Construction-$2,936.38, Bomgaars-$113.44, Border States-$58.68, Burt County Public Power-$35,725.77, Cass Plumbing-$21,766.33, Christensen Electric-$1,121.49, D&M Repair-$216.79, Decatur Express-$606.37, First Nebraska Bank-$2,159.00, Floor Maintenance-$322.85, Griffith Plumbing-$640.00, Hometown Leasing-$164.07, Jack’s Uniforms-$35.00, Johnson & Mock-$1,088.00, Johnson Controls-$710.26, Kings Disposal-$3,810.04, Lyons Mirror-Sun-$214.87, Mel’s Small Engine-$153.89, Midwest Lab-$294.15, Midwest Radar-$40.00, Municipal Supply-$279.18, Mutual of Omaha-$21.60, NDEE-$294.25, Nebraska Dept of Revenue-$4,285.04, NNTC-$498.68, North Sioux City Holdings-$208,470.68, One Call Concepts-$40.68, OneSource-$158.82, Powerwash USA-$45.00, Push Pedal Pull-$208.00, Quadient-$647.93, Richards Parts & Service-$459.94, SignaPay-$9.98, State of Nebraska Power Review Board-$62.78, Verizon Wireless-$343.67. Total Accounts Payable: $292,691.13. Payroll/FICA/State Taxes: 06/09/2023 through 07/14/2023: $22,338.56. Report Total: $315,029.69. ZNEZ LMS 7-27-23
